UrbanPyx AI & operations for Catholic parish life

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Parish AI Readiness Scorecard

Ten questions, ten minutes. Answer honestly — this is a mirror, not a test you can fail. Your answers stay in your browser; nothing is sent anywhere.

1. Where do announcement requests for the bulletin currently arrive? Everywhere — email, texts, sticky notes, hallway conversations Mostly email, but to several different inboxes One inbox or form, with some exceptions One intake path that nearly everyone actually uses

2. If your secretary or DRE were out for two weeks, how would things go? Honestly, several things would simply stop Others could cover, but only by calling them constantly Key tasks are written down somewhere, mostly findable Documented procedures exist and have actually been used

3. Where does important parish information live? Paper files, personal memory, and one veteran spreadsheet Scattered digital files across personal drives and old desktops Shared drives or parish software, loosely organized A shared, organized system most staff can search

4. Is anyone on staff already using AI tools for parish work? No, and there’s real anxiety about the topic Probably, quietly, on personal accounts — nobody has asked Yes, openly, but without any shared rules Yes, with at least informal agreements about what’s allowed

5. Does the parish have any written rules about AI use? No, and we wouldn’t know where to start No, but leadership has started asking the question A draft or verbal understanding exists A written policy exists and staff know about it

6. How is sensitive information (sacramental records, donations, children’s names) handled today? It mixes freely with everything else People are careful, but there are no actual boundaries Some systems are restricted; habits vary Clear boundaries: specific systems, specific people, no exceptions

7. Before something goes out to parishioners (email, bulletin, social), who checks it? Whoever wrote it hits send A second look happens when there’s time, which is rarely Important things get reviewed; routine things don’t A consistent review step exists for anything public

8. How does your pastor feel about technology change in the office? Wary — it would take real convincing Neutral — he’d defer to staff but not champion it Open — willing to try something with a clear safeguard Supportive — he’s asked about AI himself

9. Does your diocese have guidance on AI or data tools? No idea We think so, but nobody here has read it Yes, and we roughly know what it says Yes, and our practices already follow it

10. If a tool saved your office five hours a week, what would happen to those hours? They’d be swallowed by the next emergency Hard to say — we’ve never had spare hours Some would go to the ministry work we keep postponing We know exactly which people-facing work would get them

Your result

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UrbanPyx is a publication of UrbanPyx LLC. Consulting: UrbanPyx Applied AI.